{"id":74,"date":"2022-08-05T15:05:48","date_gmt":"2022-08-05T15:05:48","guid":{"rendered":"https:\/\/leichtercpa.com\/blog\/?p=74"},"modified":"2025-10-10T13:22:50","modified_gmt":"2025-10-10T13:22:50","slug":"building-the-right-reports-for-your-mental-health-practice","status":"publish","type":"post","link":"https:\/\/leichtercpa.com\/blog\/building-the-right-reports-for-your-mental-health-practice\/","title":{"rendered":"Building The Right Reports for Your Mental Health Practice"},"content":{"rendered":"\n<figure class=\"wp-block-gallery has-nested-images columns-default is-cropped wp-block-gallery-1 is-layout-flex wp-block-gallery-is-layout-flex\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" data-id=\"909\" src=\"https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice-1024x576.jpg\" alt=\"\" class=\"wp-image-909\" srcset=\"https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice-1024x576.jpg 1024w, https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice-300x169.jpg 300w, https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice-768x432.jpg 768w, https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice-1536x864.jpg 1536w, https:\/\/leichtercpa.com\/blog\/wp-content\/uploads\/2022\/08\/Building-The-Right-Reports-for-Your-Mental-Health-Practice.jpg 1919w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">Financial reports are an essential part of running a business and part of the <\/span><a href=\"https:\/\/leichtercpa.com\/blog\/financial-fundamentals-build-a-foundation-for-success\/\"><span style=\"font-weight: 400;\">foundation for financial success<\/span><\/a><span style=\"font-weight: 400;\">. They are also a great source of information for measuring your success and adjusting your strategy.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But what core financial reports do you need for your mental health practice, and why do they matter?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Financial statements or reports work similarly to KPIs in that they provide a picture of where you stand financially and can offer valuable insights into your company and a way to track your progress.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">That is why you should regularly generate these core financial statements to monitor your practice\u2019s financial health &#8211; <\/span><a href=\"https:\/\/leichtercpa.com\/blog\/why-your-accounting-matters-year-round-not-just-at-tax-time\/\"><span style=\"font-weight: 400;\">not just at tax time!<\/span><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Balance sheet&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">A balance sheet shows your assets (what you own), your liabilities (what you owe),&nbsp; and your equity in the company at a specific date in time.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The assets are then split into current and long-term assets.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Current assets include cash and other assets that are expected to be (or could be) converted into cash within one year. And long-term assets are anything you may not be able to convert to cash, such as your office furniture.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Current liabilities are the same and include debts expected to be paid within one year, such as accounts payable or payments on loans that will be paid in the year.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The equity portion of the balance sheet is represented by<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Owner\u2019s Equity which is your initial investment into the company<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Retained Earnings which is money earned in the company that has been saved<\/span><\/li>\n<\/ul>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Balance sheet example:<\/span><\/i><\/p>\n\n\n\n<p><b>ABC Co.<\/b><\/p>\n\n\n\n<p><b>Balance Sheet<\/b><\/p>\n\n\n\n<p><b>At December 31, 20XX<\/b><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><b>Assets<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Cash<\/span><\/td><td><span style=\"font-weight: 400;\">27,000<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Accounts Receivable<\/span><\/td><td><span style=\"font-weight: 400;\">750<\/span><\/td><\/tr><tr><td><b>Total Current Assets<\/b><\/td><td><b>27,750<\/b><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Office Furniture &amp; Equipment<\/span><\/td><td><span style=\"font-weight: 400;\">5,200<\/span><\/td><\/tr><tr><td><b>Total Long-term Assets<\/b><\/td><td><b>5,200<\/b><\/td><\/tr><tr><td><b>Total Assets<\/b><\/td><td><b>32,950<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Liabilities<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Long-term loan<\/span><\/td><td><span style=\"font-weight: 400;\">25,700<\/span><\/td><\/tr><tr><td><b>Total Liabilities<\/b><\/td><td><b>25,700<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Retained Earnings<\/span><\/td><td><span style=\"font-weight: 400;\">7,250<\/span><\/td><\/tr><tr><td><b>Total Liabilities &amp; Equity<\/b><\/td><td><b>32,950<\/b><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Profit &amp; Loss statement&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">A profit and loss statement shows how much money you earned, how much you spent and how much you kept as profit over a specific period of time.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you have a Profit &amp; Loss statement, you have to know how to interpret it to be useful.<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Have expenses increased or decreased compared to previous months or years? Expenses may increase or decrease with seasonal changes, but compare to the same month in the previous year for an accurate comparison.<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Has revenue increased or decreased compared to previous months or years? How come?<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">How does your profit &amp; loss statement compare to your <\/span><a href=\"https:\/\/leichtercpa.com\/blog\/creating-a-budget-for-your-mental-health-practice\/\"><span style=\"font-weight: 400;\">budget<\/span><\/a><span style=\"font-weight: 400;\">? If there are variances, find out why.<\/span><\/li>\n<\/ul>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Profit &amp; loss statement example:<\/span><\/i><\/p>\n\n\n\n<p><b>ABC Co.<\/b><\/p>\n\n\n\n<p><b>Profit &amp; Loss Statement<\/b><\/p>\n\n\n\n<p><b>For the Year Ended December 31, 20XX<\/b><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><b>Revenue<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Counselling Services<\/span><\/td><td><span style=\"font-weight: 400;\">47,000<\/span><\/td><\/tr><tr><td><b>Total Revenue<\/b><\/td><td><b>47,000<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Expenses<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Rent<\/span><\/td><td><span style=\"font-weight: 400;\">6,000<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Utilities<\/span><\/td><td><span style=\"font-weight: 400;\">2,400<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Telephone\/Internet<\/span><\/td><td><span style=\"font-weight: 400;\">1,800<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Office Supplies<\/span><\/td><td><span style=\"font-weight: 400;\">300<\/span><\/td><\/tr><tr><td><b>Total Expenses<\/b><\/td><td><b>10,500<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Net Income<\/b><\/td><td><b>36,500<\/b><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Cash flow statement&nbsp;<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">A cash flow statement shows the cash that flowed in and out of your business over a specific period of time.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It is broken down into cash flow from operating activities, cash flow from investing activities and cash flow from financing activities, so you know the sources and uses of all cash.<\/span><\/p>\n\n\n\n<p><b>Cash from operating activities<\/b><span style=\"font-weight: 400;\"> includes net income (from your profit &amp; loss statement), and then you add back non-cash items such as depreciation. Changes in net working capital represent the changes in current assets and liabilities, such as accounts receivable and accounts payable.<\/span><\/p>\n\n\n\n<p><b>Cash from investing activities<\/b><span style=\"font-weight: 400;\"> includes purchasing or selling capital assets such as office furniture and computers.<\/span><\/p>\n\n\n\n<p><b>Cash from financing activities<\/b><span style=\"font-weight: 400;\"> consists of the proceeds and payment of long-term loans.<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Cash flow statement example:<\/span><\/i><\/p>\n\n\n\n<p><b>ABC Co.<\/b><\/p>\n\n\n\n<p><b>Cash Flow Statement<\/b><\/p>\n\n\n\n<p><b>For the Year Ended December 31, 20XX<\/b><\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><b>Operations<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\"> &nbsp; &nbsp; Net income<\/span><\/td><td><span style=\"font-weight: 400;\">36,500<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\"> &nbsp; &nbsp; Depreciation<\/span><\/td><td><span style=\"font-weight: 400;\">1,300<\/span><\/td><\/tr><tr><td><span style=\"font-weight: 400;\"> &nbsp; &nbsp; Changes in net working capital<\/span><\/td><td><span style=\"font-weight: 400;\">(8,400)<\/span><\/td><\/tr><tr><td><b>Net Cash Flow from Operations<\/b><\/td><td><b>29,400<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Investing Activities<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Purchase of capital assets<\/span><\/td><td><span style=\"font-weight: 400;\">(4,500)<\/span><\/td><\/tr><tr><td><b>Net Cash Flow from Investing<\/b><\/td><td><b>(4,500)<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Financing Activities<\/b><\/td><td>&nbsp;<\/td><\/tr><tr><td><span style=\"font-weight: 400;\">Repayment of loans<\/span><\/td><td><span style=\"font-weight: 400;\">(3,000)<\/span><\/td><\/tr><tr><td><b>Net Cash Flow from Financing<\/b><\/td><td><b>(3,000)<\/b><\/td><\/tr><tr><td>&nbsp;<\/td><td>&nbsp;<\/td><\/tr><tr><td><b>Cash, Beginning of Year<\/b><\/td><td><b>5,100<\/b><\/td><\/tr><tr><td><b>Cash, End of Year<\/b><\/td><td><b>27,000<\/b><\/td><\/tr><tr><td><b>Change in Cash<\/b><\/td><td><b>21,900<\/b><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">How can these reports be created?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">These core financial reports should be generated on a monthly or quarterly basis and definitely at the end of the year.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Annual profit &amp; loss statements are essential for filing your income tax, whereas monthly and quarterly allow you to track progress, make adjustments and make sound business decisions for the future.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You have a few options for generating financial statements for your practice.<\/span><\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><b>DIY in a spreadsheet <\/b><span style=\"font-weight: 400;\">&#8211; You can create your own statements in Excel using your bank and credit card statements. This is free but time-consuming, and it\u2019s easy to make mistakes.<\/span><\/li>\n\n\n\n<li><b>Generate reports from accounting software<\/b><span style=\"font-weight: 400;\"> &#8211; If you currently do your bookkeeping in accounting software, you can generate financial statements from their built-in function as long as your <\/span><a href=\"https:\/\/leichtercpa.com\/blog\/the-importance-of-bookkeeping-for-every-business\/\"><span style=\"font-weight: 400;\">bookkeeping is accurate and up to date<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/li>\n\n\n\n<li><b>Hire a bookkeeper or accountant<\/b><span style=\"font-weight: 400;\"> to generate statements for you.<\/span><\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\"><span style=\"font-weight: 400;\">Need help creating the right reports for your practice?<\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Each of these reports is essential to <\/span><a href=\"https:\/\/leichtercpa.com\/blog\/understanding-the-financials-in-your-mental-health-practice\/\"><span style=\"font-weight: 400;\">understanding the financial health<\/span><\/a><span style=\"font-weight: 400;\"> of your mental health practice and can be leveraged to make good business decisions.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">These reports must be generated regularly to keep on top of the financial side of your business.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">If you\u2019re finding it challenging to create your financial reports or simply don\u2019t have the time, <\/span><a href=\"https:\/\/app.acuityscheduling.com\/schedule.php?owner=20060065\"><span style=\"font-weight: 400;\">Leichter Accounting Services<\/span><\/a><span style=\"font-weight: 400;\"> is here to help. We specialize in bookkeeping, accounting, and tax service for small businesses with friendly, professional support.&nbsp;<\/span><\/p>\n\n\n\n<div class=\"hs-cta-embed hs-cta-embed-180500043653\" style=\"max-width:100%; max-height:100%; width:1000px;height:346.6640625px\" data-hubspot-wrapper-cta-id=\"180500043653\">\n  <link rel=\"stylesheet\" href=\"https:\/\/js.hscta.com\/embeddable_cta_placeholder_v1.css\">\n  <div class=\"hs-cta-loading-dot__container\">\n     <div class=\"hs-cta-loading-dot\"><\/div>\n     <div class=\"hs-cta-loading-dot\"><\/div>\n     <div class=\"hs-cta-loading-dot\"><\/div>\n  <\/div>\n  <div class=\"hs-cta-embed__skeleton\"><\/div>\n  <picture>\n    <source srcset=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" media=\"(max-width: 480px)\" \/>\n    <img decoding=\"async\" alt=\"Appointment Form\" loading=\"lazy\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/46394011\/interactive-180500043653.png\" style=\"height: 100%; width: 100%; object-fit: fill\" onerror=\"this.style.display='none'\" \/>\n  <\/picture>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Financial reports are an essential part of running a business and part of the foundation for financial success. They are also a great source of information for measuring your success and adjusting your strategy. But what core financial reports do you need for your mental health practice, and why do they matter? Financial statements or [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-74","post","type-post","status-publish","format-standard","hentry","category-general"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Building The Right Reports for Your Mental Health Practice - Leichter Accounting Services<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/leichtercpa.com\/blog\/building-the-right-reports-for-your-mental-health-practice\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Building The Right Reports for Your Mental Health Practice - Leichter Accounting Services\" \/>\n<meta property=\"og:description\" content=\"Financial reports are an essential part of running a business and part of the foundation for financial success. 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